As a Primary Support Officer, you will play a crucial role in supporting the HR function within our Trust, helping to ensure a seamless experience for all staff. The postholder will support schools and the Trust in all aspects of recruitment, ensuring processes are efficient and compliant. They will keep up to date with legislative changes that may impact the Trust’s HR provisions and maintain accurate HR records across systems such as SAMpeople, Bromcom, and the Workforce Census.

In addition, the postholder will provide administrative support our leaders within our Schools, including HR-related documentation, reporting, and communications, and contribute to HR projects and initiatives designed to improve efficiency and the overall employee experience across the Trust. We are looking for an organised, proactive and value driven individual with a genuine interest in HR and education. The ideal candidate will be a strong communicator, both verbally and written, a quick learner, and able to handle confidential information with the highest integrity. As part of the interview process, working patterns can be discussed, and flexibility around working days will be considered where possible.

Core Function of the post:

• Support schools and the Trust in relation to recruitment.
• Keep up to date with regards to legislative changes that may impact on the Trust HR provisions.
• Maintain accurate and up-to-date HR records within the Trust’s systems, including SAMpeople, Bromcom, Workforce Census and Payroll.
• Provide administrative support to Heads of School at school level, including HR-related documentation, reporting, and communications.
• Contribute to HR projects and initiatives aimed at improving efficiency and employee experience across the Trust.
• Deliver administrative support across the HR and School Support Team, actively assisting with governance, communications, and marketing activities to ensure smooth and effective operations. Duties and Responsibilities.
• Administration of staff records and inputting into database(s).
• Manage and prioritise workloads on a daily basis to ensure the smooth running of the HR office.
• Ensure all HR enquiries are processed accordingly.
• Monitor and run the HR mailbox and Recruitment mailbox
• Assist with day-to-day operations of the HR functions.
• Supporting any administration for projects.
• Working alongside the HR team to provide administrative support on any ER issues.
• Processing new starters and leavers.
• Managing sensitive and confidential information.
• Administrative support for safer recruitment across all schools and also Trust level staff, in accordance with KCSIE safer recruitment and Trust Recruitment and Selection Policy.
• To include advertising vacancies, internally and externally, preparing recruitment packs, job descriptions, interview questions and timetables as required for all schools.

• Process and monitor requests for recruitment.
• Ensure new joiner administration is completed within the required timeline including seeking references, medical clearances, Enhanced DBS, and all other pre-employment checks including issuing of contracts.
• Carry out pre-employment checks and accurately maintain and update the Single Central Records.
• Provide administration support for initial offer letters.
• Ensure staff absence is recorded accurately on payroll.
• Assist in payroll process and administer documentation for mileage and additional hours
• Entering employee data into computer database.
• Co-ordinating onboarding for induction and new recruits
• Continuously learn the latest HR best practices to improve workplace efficiency.
• Engage fully in the Trust appraisal process to fulfil personal potential and be able to participate effectively in the implementation of the Trust goals and improvement plans.
• To participate in performance and development review processes, taking personal responsibility for identification of learning, development, and training opportunities in discussion with line manager.
• Update and maintain school’s website, including ensuring the school calendar is accurate and up to date.
• Assist school with the distribution of FSM vouchers and the verification of early years funding for submission to the local authority.
• Supporting HR related training programs, workshops, and seminars.

Please refer to the recruitment pack for further details on the position. This can be found directly on the Trust's website.

https://www.thfnw.uk/page/?title=Career+Opportunities&pid=36

Application Process

Complete the Trust application form (https://www.thfnw.uk/page/?title=Career+Opportunities&pid=36)

The job description and person specification should be used to assist in completing the form. C.Vs will not be accepted. Include a Supporting Statement of no more than 2 A4 sides to describe the skills, knowledge and experience to demonstrate how you meet the person specification and are able to fulfil the requirements of the role.

The completed application form needs to be sent to: recruitment@theheathfamily.org.uk.